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Custom Projects Coordinator

Posted Tuesday, August 7, 2018

To apply for this position, please submit your resume to hr@wildrepublic.com or through the job posting on Zip Recruiter, which can be accessed here.

Position Title: Custom Projects Coordinator

Company: Wild Republic
Reports To:
Manager-Plush & Advanced Projects
Department: Product Development
Employment Type: 
Full-Time, Exempt
Twinsburg, Ohio
8:30 AM to 5:00 PM, Monday through Friday

Position Summary:

We are seeking a Custom Projects Coordinator to join our product development team.

The Custom Projects Coordinator role requires a self-motivated individual willing to work in a fast-paced environment with strong project management skills and strong communication skills to effectively work with departments within the U.S., as well as with our offices and vendors overseas.

Essential Duties and Responsibilities:

  • International communication
    Interfaces with offices in China, India, Denmark, Australia, and Canada. Communicates with sales force globally in the creation of new custom items and serves as the first contact for custom information.
  • Inventory Planning
    Manages inventory of custom and D.I. products by communicating with sales reps to ensure custom and D.I. products are shipped to customers in a timely manner.
  • Project Management
    Ensures custom and DI projects meet deadlines by working with China office and factories.
  • Project Tracking
    Prepares spreadsheets to present information on custom and D.I. projects during weekly meetings to management, sales, PD, marketing, and planning.
  • Reporting
    Provides updates on the status of custom projects to the Manager-Plush & Advanced Projects and to the sales force weekly. Communicates custom information for the company globally to the Configuration Management Specialist to ensure database remains up-to-date.
  • Interdepartmental Communication
    Partners with cross-functional departments and teams to ensure customer needs are met, issues are resolved promptly, and to contribute to overall success for the business.
  • Process Improvement
    Evaluates current processes for continuous improvement opportunities and works with relevant departments to implement process improvements.
  • Supervising
    Oversees direct reports to ensure performance objectives are met and department efficiency expectations are attained. Meets with direct report(s) to provide regular feedback on performance, changes to procedures, address and resolve issues, etc. Provides coaching and counseling to employees as needed. Ensures employees are following company policies and safety rules. Manages employee payroll and attendance by entering PTO days and verifying attendance and exceptions.
  • Assist Other Departments
    Assists other departments as needed and completes other duties as may be assigned to contribute to the efforts of the team.

Skills and Abilities:

  • Data management
    Strong data management capabilities.
  • Excel Proficiency
    Strong proficiency in Microsoft excel.
  • Accountability
    Demonstrates ownership of responsibilities necessary to achieve desired results and considers additional ways to help the company beyond assigned tasks.
  • Analytical Skills
    Strong analytical abilities, including the ability to collect and research data, and effectively analyze data to make decisions, while also retaining the ability to be a creative thinker.
  • Attention to detail
    High attention to detail and accuracy.
  • Confidentiality
    Maintains confidentiality of all corporate, personnel, and research matters.
  • Customer Knowledge
    Maintains working knowledge of accounts that receive special pricing, ticketing, or other special requests.
  • Follow Through
    Good follow up skills and persistence to ensure customer receives desired product in a timely manner.
  • Flexibility
    Accepts and effectively adapts to change. Recognizes change is necessary, inevitable, and an opportunity to learn new things.
  • Initiative
    Recognizes opportunities and initiates actions to capitalize on them. Looks for new and productive ways to make an impact. Demonstrates this characteristic when it comes to generating new ideas or processes, capitalizing on new business opportunities, seeking out and taking on increasing responsibility or resolving problems as they occur. Uses sound judgment about when to take action and when to seek guidance or permission.
  • Integrity
    Gains trust by demonstrating ethics and integrity in actions, maintaining confidentiality, and exercising appropriate discretion and judgment.
  • Interpersonal Skills
    Strong interpersonal and relationship skills to effectively work with people at all levels in a multi-cultural environment, including both internal and external customers. Ability to identify the needs of others and handle and manage challenging people effectively.
  • Listening
    Ability to build relationships with employees by listening to and considering the opinions of others in choosing a course of action, keeping an open mind, and gaining respect.
  • Multitasking
    Ability to effectively manage multiple competing priorities. Handles multiple assignments and priorities yet still fulfills all commitments. Able to handle high volume and multiple projects simultaneously while maintaining quality and attention to detail. Readily accepts new responsibilities and adapts well to changes in procedures. Gives appropriate priorities to various work demands.
  • Organization
    Able to organize and plan tasks out according to the demands of the day.
  • Persuasion Skills
    Effective persuasion skills and solid communication skills with strong, goal-driven orientation.
  • Policy Knowledge
    Understands and follows company policies and procedures.
  • Positive attitude.
    Maintains a positive attitude.
  • Presentation Skills
    Experience presenting in front of internal and external customers from a variety of levels within an organization. Ability to speak in front of large groups and explain new products and features, as well as engage audiences from a consulting perspective to understand their goals and requirements.
  • Prioritizing
    Demonstrated ability to prioritize work appropriately and use time efficiently.
  • Teamwork
    Balances team and individual responsibilities and contributes to building a positive team spirit. Develops and maintains a strong working relationship with internal and external individuals and groups.
  • Time Management
    Prioritizes tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or manages interruptions until the highest priority tasks are accomplished.

Required Education / Experience / Specific Job-related Skills

Years of Experience:

2+ years of project management, customer service and/or related experience.


BA/BS college degree in business or related field is preferred.

Physical Requirements:

This position requires frequently sitting, occasionally standing and walking, and rare lifting. The position also requires manual dexterity and normal or corrected vision to operate a computer in the course of work, visual requirements to safely maneuver throughout the warehouse environment as needed.

This position requires the ability to complete work during normal office hours and maintain communication with vendors in China and India beyond normal office hours.

About the Company:

Everyday millions of children around the world are inspired to learn and play through Wild Republic. Founded in 1979 as the family-owned and operated K&M International, Inc., the Wild Republic brand has grown into an internationally-recognized company, distributing nature-inspired stuffed animals and toys throughout the world. Based in Twinsburg, Ohio, Wild Republic has operations globally in Asia, Europe, Africa and North America, with retail distribution in mass, grocery, drug and specialty retailers. And, with over four decades bringing innovative marketing and IT technology service solutions to the tourism channel, Wild Republic is the leading vendor partner with North America’s most prominent Zoos, Museums and Aquarium attractions.‚Äč

This privately-owned company is committed to nature and conservation, producing the highest quality toys for children, and creating a world filled with compassion, responsibility and understanding. We are committed to serving our customers in a timely and productive manner, which requires that we all work together as a team. To achieve our goals, we are committed to building and maintaining an organization that aligns with our Core Values.

Core Values:

  •     Express Empathy and Humility toward Others
  •     Foster Relationships with Honest and Considerate Communications
  •     Honor Triple Bottom Line: People, Planet, and Profit
  •     Deliver Excellence with Customer Service
  •     Accept Responsibility and Authority
  •     Demonstrate Respect and Cooperation

EEO Statement:

Wild Republic is an equal opportunity employer.  We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.  Furthermore, we comply with the laws and regulations set forth in the following EEO is the Law Poster: EEO IS THE LAW

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  If you require assistance to apply for this job, please contact us at hr@wildrepublic.com.

Disclaimer Statement:

The preceding job description has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as an exhaustive list of all duties, responsibilities, and qualifications required of employees assigned to this job and other duties and responsibilities may be assigned as determined necessary by management. This job listing is not intended to, and does not, construe either a contract of employment or an offer of such a contract. Offers of employment with Wild Republic are contingent upon successful completion of a pre-employment background check and drug/alcohol screening.

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